By Laws

BY-LAWS OF THE UNION COUNTY SCHOOL NURSES ASSOCIATION

ARTICLE 1

NAME

The name of this association is the Union County School Nurses Association.

Article 2

MISSION STATEMENT

The mission of this association shall be to maintain or exceed current standards of School Nursing practice by providing: regular collaborative educational opportunities, sharing information about current legislative initiatives affecting issues in school health, and by encouraging membership in the State and National School Nurse Associations.

Article 3

MEMBERSHIP

Section 1. Eligibility: Any Certified School Nurse engaged in school nursing in Union County is eligible for membership.

Section 2. Classes: A. Active Member – any Certified School Nurse who is regularly employed by either a Board of Education or other educational institution on a full or part-time basis. This member shall have full membership privileges including voting, holding office and presenting other Certified School Nurses for membership.
B. Associate Member – any Registered Nurse (non-certified) who is employed by either a Board of Education or other educational institution on a full or part-time basis for the purpose of providing healthcare services in the school setting. Associate Membership privileges include attendance at any meeting of the Association and participation in any and all educational opportunities. Voting and holding office are reserved for Active Members.
C. Retiree’s Membership: There shall be a retiree’s membership which shall be conferred on any previous member of this organization upon retirement. This confers social privileges only. NO dues shall be required.

Article 4

FINANCE

Section 1. Dues: Annual dues of active and associate members shall be stipulated by the Executive Board and voted on by the general membership.

Section 2. Budget: The treasurer, in collaboration with the Executive Board shall prepare a working budget of anticipated revenue and expenses annually by the Fall meeting.

Section 3. Auditing: The treasurer shall render an annual report at the Spring meeting which shall have been audited by an auditing committee appointed by the President at the Winter meeting.

Section 4.  Dissolution:  In the event of the dissolution of the association, a meeting will be called of the remaining members and those members who are at that meeting will vote on how the remaining assets will be distributed.

 Article 5

OFFICERS

Section 1. All officers due to be elected at the annual meeting in Spring, and shall be active members of the New Jersey State School Nurses Association. To maintain position officers must be more present than absent at scheduled meetings.

Section 2. The officers of the Association shall be President, Vice-President, a Recording Secretary, a Corresponding secretary and Treasurer.

Section 3. The President or alternate (officer) shall be the official representative to the NJEA/NJSSNA Convention each year. The President shall preside at meetings of the Association, and be a member ex-officio of all committees except the nominating committee. Monies shall be allocated by the organization to cover the President or alternate for expenses (room & meals) at NJEA/NJSSNA, the amount to be decided by the Board of Trustees.

The President shall appoint an auditing committee in Winter who will audit the treasurer’s books and report at the Spring meeting.

The President shall appoint a nominating committee of three members by the Winter meeting who will propose a slate of candidates by the Spring meeting at which time an election will be held.

Section 4. The Vice -President in the absence of the President shall perform the duties of the President. The Vice-President shall be responsible for approving programs planned for meetings.

Section 5. The Recording Secretary is to submit a copy of the board and general minutes to the President. The Recording Secretary shall keep a permanent record of the general membership and trustee meetings. The Recording Secretary is the custodian of all records of the Association and keeps the official membership lists. The recording secretary shall keep the membership informed of the proceedings at all general membership meetings.

Section 6. The Corresponding Secretary shall prepare all necessary correspondence pertinent to the Association activities and business.

Section 7. The Treasurer shall be responsible for collection of dues. The Treasurer shall be custodian of all funds of the Association and shall notify members who are in arrears. The Treasurer shall render an annual report which will be audited by an auditing committee.

Section 8. Term of Office: The term of office of President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer shall be for two years. Officers shall begin their term of office at the close of the annual meeting in Spring at which they are elected.

Section 9. Nomination and election:

A. The Nominating Committee shall present nominees for the office of President, Treasurer, Corresponding Secretary and Chairman of the Legislation and Publicity committees in every odd year.

B. Candidates for Vice-President, Recording Secretary and Chairpersons of the Education and Membership committees shall be presented in every even year.

C. The slate of candidates shall be presented at a Winter meeting. Additional nominations may be made from the floor at this meeting, provided that the previous consent of such nominees has been obtained.

D. Election will be held at the Spring meeting. When there is more than one candidate for an office, vote shall be by closed ballot.

E. Installation of Officers shall take place immediately following their election. The Oath of Office shall be administered by the Immediate past President or current Vice President.

Article 6

BOARD OF TRUSTEES

Section 1. The officers of the Association and chairpersons of standing committees shall constitute The Board of Trustees.

Section 2. The Board of Trustees shall comprise an executive committee and shall administer policy, make recommendations to the general membership and perform such other duties as are delegated to it by the Association. They shall meet at least once before each general meeting at their discretion.

Section 3. In the event of a vacancy in any office, the Board of Trustees shall select a replacement for the office, except in the case of President when the Vice-President shall assume the duties.

Article 7

COMMITTEES

Section 1. Standing committees shall be: legislation, membership, education, publicity and such other committees as may be recommended by the Board of Trustees and approved by the membership. The chairperson of these committees shall be elected at the annual meeting. To maintain position, committee members must be more present than absent at scheduled meetings.

Section 2. Membership Committee: shall be responsible for approving applications for membership, increasing membership and working with the Recording Secretary to maintain an accurate membership roster.

Section 3. Education Committee: shall be responsible for providing educational opportunities for the members and for reporting the results of current nursing research.

Section 4. Legislation Committee: shall keep the Association informed of legislative issues and initiatives pertaining to school nursing and education.

Section 5. Publicity Committee: shall work to publicize the activities of the Association including submitting articles to the NJSSNA Newsletter according to their required schedule.

Article 8

MEETINGS

Section 1. Meeting days: The Board of Trustees shall prepare a projected calendar of events to be forwarded to each member by September with notice of dues payable.

Section 2. Special Meetings: may be called by the President or on request of five members in writing.

Section 3. Ten percent of the current membership in the Association shall constitute a quorum.

Section 4. Fall and Winter dinner meetings shall be held on a rotating basis in each community in the order in which names appear in the county school directory. Where a community is too small to assume the responsibility of the meeting, two communities may combine. It will be the responsibility of the members of the Association of the community whose municipality appears next on the list, to assume responsibility for the arrangements.

Section 5. The Board of Trustees shall meet at the discretion of the President to conduct the business of the Association.

Section 6. Three members of the Board of Trustees shall constitute a quorum.

Article 9

PARLIAMENTARY PROCEDURE

Section 1. Roberts Rules of Order, Revised, shall be the parliamentary authority of the Association.

Section 2. A member of the Association shall be appointed by the President to serve as Parliamentarian at membership and board meetings.

Article 10

AMENDMENTS

Section 1. These By-Laws may be amended at any meeting of the Association by the majority of the votes cast , provided the notice of the proposed amendment has been sent to all members at least 10 days before the meeting.

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